Agenda – Maximizing Investigator Meetings

  • Day 1
  • Day 2

Day 1

 Thursday, May 17, 2018

9:00AM – 9:15AM

Co-Chairs' Opening Remarks
Ryan Mazon, Senior Vice President, EDUCATIONAL MEASURES
Heidi Cocca, Global Meeting Manager, MERCK

10:00AM – 10:45AM

Understand the Anatomy of a Well-Run Investigator Meeting
Christina Gilbert, Head of Global Operations, THE SMALL PLANET GROUP

10:45AM – 11:15AM

Networking Break

11:15AM – 12:00PM

Blueprint for Success: Key Design Elements for Investigator Meeting Architects
Cynthia Baro, Senior Professional Meeting Partner, GENENTECH

12:00PM – 12:45PM

Leverage Digital Solutions to Increase Engagement and Gather Investigator Feedback Data
Ryan Mazon, Senior Vice President, EDUCATIONAL MEASURES

12:45PM – 1:45PM

Networking Luncheon

1:45PM – 2:30PM

Strategies to Ensure Global Investigator Meeting Compliance and Success
Moderator:
Dawn Barnes, Director, Global Sales, MILLER TANNER ASSOCIATES

Panelists:
Mary Long, Director of Compliance, MILLER TANNER ASSOCIATES
Chris Scott, Director of Media and Production, MILLER TANNER ASSOCIATES
Meredith Shottes, CMP, Director, Global Events, MILLER TANNER ASSOCIATES

2:30PM – 5:30PM

INTERACTIVE WORKSHOP: Build Better Investigator Meetings

Devoting resources to clinical site training through investigator meetings will position a clinical trial for success. Investigator buy-in on the study objectives and well-trained, confident clinical sites are hallmarks of a successful investigator meeting. The hurdles and challenges of creating this specialized meeting are more convoluted than they may appear on the surface. This work will provide attendees with a unique, interactive opportunity to identify strategies to build investigator meetings that are effective and engaging.

Choosing Virtual vs. Face-to-Face Meetings

  • Compare and contrast
  • Logistics and considerations for each type
  • Deciding between virtual and in-person meetings

Increasing Engagement
Since investigator meetings often lead to protocol amendments, it is essential to create a meeting structure where open discussions between sites, CROs, and sponsors are facilitated. Understanding site perspectives, needs, and limitations during these meetings is just as important as the sites understanding the protocols. Since sites are not always in direct contact with the Sponsors, these meetings offer a unique opportunity for information sharing.

  • Strategies for Virtual Meetings
  • Strategies for Face-to-Face Meetings
  • Breakout sessions to breakouts encourage peer-to-peer engagement
  • Polling to facilitate discussion about investigator concerns and to confirm understanding
  • Create uncommon opportunities for KOLs and clinical site staff to engage about the protocol details

Developing Strategies to Overcome Typical Investigator Meetings Pain Points

  • Common pain points and mitigation strategies
  • Pitfalls to avoid
  • Utilizing meeting planners
Kimberly BoyntonKimberly Boynton, Associate Director, Clinical Trial Management, ARMO BIOSCIENCES

There will be a half-hour networking break during the workshop.


Day 2

 Friday, May 18, 2018

8:00AM – 9:00AM

Continental Breakfast

9:00AM – 9:15AM

Co-Chairs' Opening Remarks
Ryan Mazon, Senior Vice President, EDUCATIONAL MEASURES
Heidi Cocca, Global Meeting Manager, MERCK

9:15AM – 10:00AM

Address Investigator Concerns Through Collaboration With Your CRO and Meeting Planning Vendor
Mozelle Goodwin, CMP, HMCC, Meeting Planner, Global Clinical Meeting Planning, EISAI INC.

10:00AM – 10:45AM

Strategies for Developing Successful Virtual Investigator Meetings
Jim Bohlen, Vice President, Business Development – Life Sciences, BLUE SKY ELEARN
Hara Hawthorne, HMCC, Senior Manager, Global Clinical Meeting Planning, EISAI

10:45AM – 11:15AM

Networking Break

11:15AM – 12:00PM

Strategies to Streamline Investigator Meeting Execution
Kimberly Guedes, Senior Director Clinical Operations, CENTREXION THERAPEUTICS

12:00PM – 12:45PM

Strategies to Discuss Effective Patient Recruitment During Investigator Meetings
Heather Hernandez, Director of Business Development, SEEKER HEALTH; Former Clinical Operations Manager, MENLO THERAPEUTICS INC.

12:45PM – 1:45PM

Networking Luncheon

1:45PM – 2:45PM

PANEL: Apply Creative Agenda Structures and Organization to Impact Engagement and Retention
Panelists:
Cynthia Baro, Senior Professional Meeting Partner, GENENTECH
Mozelle Goodwin, CMP, HMCC, Meeting Planner, Global Clinical Meeting Planning, EISAI INC
Irena Dabrowski, Global Meeting Manager, MERCK

2:45PM – 3:45PM

Co-Chairs' Closing Remarks Remarks
Ryan Mazon, Senior Vice President, EDUCATIONAL MEASURES
Heidi Cocca, Global Meeting Manager, MERCK