13th Pharmaceutical Meeting Professionals Summit -

13th Pharmaceutical Meeting Professionals Summit
November 6 - 7, 2017
Philadelphia, PA

Engage, Collaborate and Innovate to Optimize Meeting Management and Keep Pace with Industry Change

Agenda – 13th Pharmaceutical Meeting Professionals Summit



Day One

 Day One – Monday, November 6, 2017

8:45AM – 9:15AM

CHAIRPERSON’S WELCOME AND OPENING REMARKS


Alice Woychik, Head, Meetings, Congresses, Events and Operational Controls, NOVARTIS BUSINESS SERVICES

10:45AM – 11:45AM

EXPERT PANEL: MEETING OPTIMIZATION

Industry Experts Discuss How They Are Driving Change, Establishing Best Practices and Innovating to Optimize Meetings and Events


Moderator:
Rick Rinderle, CME-H, CMP, HMCC, M.Sc., Associate Director, U.S. Meeting Services, NOVARTIS BUSINESS SERVICES

Panelists:
Meredith Smith, Executive Director, Strategic Sourcing and Enterprise Services (SSES), MERCK & CO
James Vachon, CMM, Associate Director, Events, Meetings and Conventions, TAKEDA PHARMACEUTICALS INTERNATIONAL
Bonnie Weiss, Director, Global Pharmaceutical Sales, HYATT HOTELS

11:45AM – 12:30PM

DRIVING IMPROVEMENT WITH DATA

Leveraging Engagement Data and Meeting Analytics to Create Meeting Improvement Programs


Ryan Mazon, Senior Vice President, Business Development, EDUCATIONAL MEASURES

12:30PM – 1:30PM

Lunch


 

Track A

Track B

1:30PM – 3:00PM
CLOSED-DOOR SESSION
CORPORATE MEETING PROFESSIONALS FROM PHARMA, BIOTECH AND DEVICE COMPANIES

Candidly Engaging in a Strategic, Executive-Level Discussion About Improving Processes and Leveraging Stakeholders to Optimize Operations and Maximize Resources

Valli Ferrara Chapjian, Manager, Conventions and Meeting Operations, GLAXOSMITHKLINE
Meredith Smith, Executive Director, Strategic Sourcing and Enterprise Services (SSES), MERCK & CO

 

 

Track A

Track B

3:30PM – 4:15PM
PANEL DISCUSSION: TOP COMPLIANCE CHALLENGES

Identifying Common Pain Points When Navigating Regulations and Achieving Compliant Meeting Operations

Moderator:
Kimberly A. Guida, Associate Director, Compliance and Service Management PMO, Strategic Sourcing and Enterprise Services (SSES), MERCK & CO., INC.

Panelists:
Shari Baron, Associate Director, Meetings and Events, DAIICHI SANKYO, INC.
Martin Jensen, Co-President, IPCAA (Int. Pharmaceutical Congress Advisory Association); Head of Global Congress and Event Management, LUNDBECK
Dee Sorensen, Lead, Meetings, Congresses and Events Operations, NOVARTIS BUSINESS SERVICES

 

4:15PM – 5:00PM

ROUNDTABLES A


Each conference participant selects a topic from the following list to discuss in an intimate setting. You’ll be asked for your topic selections via email a few weeks out from the conference. These roundtables provide relevant, detailed information and practical tools, and encourage groups to share best practices and lessons learned. Topics are repeated for second roundtable sessions on day two, to allow participation in your top two topics. Based on pre-event selections, popular topics will be split into two tables and topics of low interest will be canceled.

  1. COST-SAVING STRATEGIES AT SMALL COMPANIES: Optimizing Cost Effectiveness When Working With Limited Resources
  2. INCENTIVE MEETINGS/RECOGNITION MEETINGS: Examining Proven Strategies and Approaches When Planning Effective Incentive/Recognition Meetings
  3. EFFECTIVE EMAIL COMMUNICATION: Discussing What Works and Does Not Work When Communicating Through Email
  4. WORKING WITH CVBs AND DMCs: Leveraging Partnerships With Convention Visitors Bureaus and Destination Management Companies to Optimize Meeting Management
  5. MANAGING SUPPLIERS: Evaluating Varying Oversight Models and Best Practices for Effectively Managing Your Suppliers
  6. KNOWING MEETING TRENDS: Examining Strategies for Staying Educated on the Latest Industry Trends
  7. WORKING WITH PHARMA (for Hotels and Venus): Navigating the Challenges Unique to the Pharma Industry to Make Your Property a Candidate for Medical Meetings
  8. STRATEGIC MEETINGS MANAGEMENT (SMM) IMPLEMENTATION: Outlining the Starting Steps to Optimizing Your Business Model to Contain Costs While Maintaining Compliance
  9. VERBAL COMMUNICATION SKILLS: Speaking Your Message Clearly and Effectively With Tips for Better Verbal Communication
  10. CONVENTION BEST PRACTICES: Evaluating Best Practices to Optimize the Convention Experience
  11. MEETING PLANNING AS A LONG-TERM CAREER: Examining Meeting Planning As a Long-Term Career Path and How to Climb the Corporate Ladder
  12. MEETING PLANNING AS A CAREER START: Leveraging the Skills Gained As a Meeting Planner to Launch Into Another Career Path
  13. MOBILE APPS AND AUDIENCE ENGAGEMENT: Leveraging Mobile Applications to Increase Audience Engagement and Learning Retention at Your Meeting
  14. CONTRACTING AND NEGOTIATING: Candidly Discussing Challenges and Solutions When Developing and Negotiating Contracts in Today’s Seller’s Market
  15. SELECTING A SERVICE PROVIDER: Discussing Effective Selection and Assessment Strategies to Choose the Best Service Provider

5:00PM –

NETWORKING RECEPTION


Put a drink in your hand, some food on your plate and engage with your colleagues during this lively networking reception. Discuss takeaways from the day’s sessions, learn about new locations, venues, products, and services as you peruse the exhibit hall and unwind after a productive day.


Day Two

 Day Two – Tuesday, November 7, 2017

8:30AM – 8:45AM

CHAIRPERSON’S OPEN AND KEY LEARNING POINTS FROM DAY ONE


Alice Woychik, Head, Meetings, Congresses, Events and Operational Controls, NOVARTIS BUSINESS SERVICES

8:45AM – 9:45AM

PANEL DISCUSSION: TECHNOLOGY ENHANCEMENTS

Examining Proven Tools and Technologies to Enhance Your Meeting and How to Articulate the Value Proposition


Moderator:
Rick Rinderle, CME-H, CMP, HMCC, MSc, Associate Director, U.S. Meeting Services, NOVARTIS BUSINESS SERVICES

Panelists:
Beau Ballin, Senior Director, Business Development, CWT MEETINGS & EVENTS
Carrie Bamper, HMCC, Event Program Manager, ALLERGAN
William Stasny, M.S., Video and Virtual Events Producer, SANOFI
Andrew Taffin, CEO, TALLEN TECHNOLOGY RENTALS

9:45AM – 10:30AM

ROUNDTABLES B


Each conference participant selects one topic to discuss in an intimate setting. You’ll be asked for your topic selections via email a few weeks out from the conference. These roundtables provide relevant, detailed information and practical tools, and encourage groups to share best practices and lessons learned. Topics are repeated from the previous day to allow participation in your top TWO choices and to try to diversify the audience at each table.

  1. COST-SAVING STRATEGIES AT SMALL COMPANIES: Optimizing Cost Effectiveness When Working With Limited Resources
  2. INCENTIVE MEETINGS/RECOGNITION MEETINGS: Examining Proven Strategies and Approaches When Planning Effective Incentive/Recognition Meetings
  3. EFFECTIVE EMAIL COMMUNICATION: Discussing What Works and Does Not Work When Communicating Through Email
  4. WORKING WITH CVBs AND DMCs: Leveraging Partnerships With Convention Visitors Bureaus and Destination Management Companies to Optimize Meeting Management
  5. MANAGING SUPPLIERS: Evaluating Varying Oversight Models and Best Practices for Effectively Managing Your Suppliers
  6. KNOWING MEETING TRENDS: Examining Strategies for Staying Educated on the Latest Industry Trends
  7. WORKING WITH PHARMA (for Hotels and Venus): Navigating the Challenges Unique to the Pharma Industry to Make Your Property a Candidate for Medical Meetings
  8. STRATEGIC MEETINGS MANAGEMENT (SMM) IMPLEMENTATION: Outlining the Starting Steps to Optimizing Your Business Model to Contain Costs While Maintaining Compliance
  9. VERBAL COMMUNICATION SKILLS: Speaking Your Message Clearly and Effectively With Tips for Better Verbal Communication
  10. CONVENTION BEST PRACTICES: Evaluating Best Practices to Optimize the Convention Experience
  11. MEETING PLANNING AS A LONG-TERM CAREER: Examining Meeting Planning As a Long-Term Career Path and How to Climb the Corporate Ladder
  12. MEETING PLANNING AS A CAREER START: Leveraging the Skills Gained As a Meeting Planner to Launch Into Another Career Path
  13. MOBILE APPS AND AUDIENCE ENGAGEMENT: Leveraging Mobile Applications to Increase Audience Engagement and Learning Retention at Your Meeting
  14. CONTRACTING AND NEGOTIATING: Candidly Discussing Challenges and Solutions When Developing and Negotiating Contracts in Today’s Seller’s Market
  15. SELECTING A SERVICE PROVIDER: Discussing Effective Selection and Assessment Strategies to Choose the Best Service Provider

 

Track A

11:45AM – 12:30PM
TEAMWORK: OPTIMIZING PLANNER/SUPPLIER ENGAGEMENT

Examining Strategies for Maintaining, Motivating and Encouraging Planners and Suppliers to Stay Engaged and Work As a Team

Colleen Kenney, CMP, Associate Director, Global Events, Meetings, and Conventions, TAKEDA PHARMACEUTICALS INTERNATIONAL

Track B

 

12:30PM – 1:30PM

Lunch


1:30PM – 2:15PM

CRISIS PLANNING AND RISK MANAGEMENT

Protecting Your Meeting With Effective Crisis Planning and Risk Management Strategies


Brenda Rivers, J.D., President and CEO, ANDAVO MEETINGS & INCENTIVES

2:15PM – 3:00PM

PANEL DISCUSSION: WHAT CAN WE DO BETTER?

Defining Simple Actions That Can Improve Yourself, Your Job and Your Workplace


Moderator:
Mozelle Goodwin, CMP, HMCC, Meeting Planner, Global Clinical Meeting Planning, Corporate Operations, EISAI INC.

Panelists:
Traci Ann Feliu, HMCC, Manager, Meetings Management, NOVO NORDISK, INC.
Susan Kominiak, Associate Director, Meetings, Congresses, Events and Operational Controls, NOVARTIS


Post-Conference HMCC Program

 Tuesday, November 7 - Post-Conference HMCC Program

3:00PM – 7:00PM

HEALTHCARE MEETING COMPLIANCE CERTIFICATE PROGRAM


Pat Schaumann, CMP, CSEP, DMCP, HMCC, Senior Director, Healthcare Compliance, MARITZ TRAVEL

Every healthcare professional must balance unprecedented changes and demands when understanding the global impact of healthcare compliance. The four-hour Healthcare Meeting Compliance Certificate (HMCC) program provides healthcare meeting compliance stakeholders with the knowledge and experience they need to successfully navigate the increasingly complex pharmaceutical, biotech, and medical device regulatory environment.

Participants will:

  • Gain healthcare compliance management skills
  • Recognize unique terminologies
  • Process reporting management with samples
  • Understand transfers of value
  • Learn the who, what, where and how of the Physician Payment Sunshine Act – National Physician Payment Transparency Program: Open Payments
  • Interact with peers to share success stories and challenges

Special Offer: The HMCC program is being held in conjunction with the 13th Annual Pharmaceutical Meeting Professionals Summit and offers the program for Summit registrants for $499. Separate registration is required.

Register today at https://www.regonline.com/HMCC_ExL17


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